This Regular Meeting of the Isle City Council was held Tuesday, January 13, 2009 at Isle City Center Council Chambers and was called to order by Mayor Rodney Schultz at 7:00 p.m. with the following members present: Rodney Schultz, Wendy Reamer, Russ Jackson, Doug Rutt and John Lind. No members were absent. Others present at this meeting were: LuAnn Sawatzky, Clerk-Treasurer, Matt Reid, SEH, Inc., Joe Hamm, SEH, Inc., Gary Bell, Planning & Zoning Commission Chairman, Tim Schug and David Miller, Fire Chiefs, Cheryl Miller, Liquor Store Manager, David Sawatzky, Public Works Superintendent, Mark Reichel, Police Chief, Diane Gibas, Mille Lacs Messenger, Tina Chapman & Ed Lyback, Isle EDA, and other interested parties, Betty DeCoursey, Michael DeCoursey, Jim Pancake, Jason Minenko, Jerry Crawford, Steve Reese, Terry Coe, Irene Manning, Cinthia Bailey, Bea Steeber, Gayle Goltz, Arlene Harms, Ron Brown, Curt Halverson and Dennis Trombley.
The meeting began with a motion by Russ Jackson, seconded by Doug Rutt, to approve the Agenda for January 13, 2009. All in favor. None opposed. Carried.
Minutes of the Regular Meeting held December 9, 2008 and the Special Meetings held December 11, 2008 and December 30, 2008 were made available for Council inspection at an earlier date. Mayor asked if there were any corrections or additions. No corrections or additions were offered and there was a motion by John Lind, seconded by Russ Jackson, to approve the minutes of the Regular Meeting held December 9, 2008 and the Special Meetings held December 11, 2008 and December 30, 2008, as recorded. All in favor. None opposed. Carried.
Next, there was a motion by John Lind, seconded by Russ Jackson, to approve payment of claims #13001 through #13154. All in favor. None opposed. Carried.
Leesa Williams 1,375.00 Northern Escrow Inc. 73,149.90 Curott & Associates 9,875.20 Postmaster 318.00 First National Bank 9,625.57 MN Child Support Paymt 377.66 Terri Sandin 24.50 Thiele Welding, Inc. 200.00 Quality Wine & Spirits 3,740.71 Phillips Wine & Spirits 1,245.50 Cheryl Miller 324.31 Johnson Brothers Liquor 2,058.31 Gopher State One Call 18.85 Griggs Cooper & Co. 739.07 AW Research Laboratory 334.30 Lake Country Drug 5.35 Mille Lacs Beerline Cleaner 23.00 North Central Paving 4,090.00 Royal Tire Inc. 460.72 Jim Vaessen Limited 809.40 Rural Cellular Corp. 439.56 AmeriPride Linen & Apparel 404.20 Bernick Companies 2,699.85 Braun Pump & Controls 1,075.32 Becker Electric Inc. 1,478.13 Central McGowan Inc. 313.05 Center Point Energy 411.32 Cemstone Products Co. 2,589.20 Chuck Spaeth Ford 32.76 D & D Beer Co. 1,065.75 East Central Energy 5,161.67 Frontier 499.93 Bob Lurtsema 150.00 Heggies Pizza 128.00 Jim Dandy Snack Food Co. 57.00 Jim’s Mille Lacs Disposal 107.02 Isle Building Supply 63.19 Isle Automotive Inc. 276.82 Guardian Pest Control Inc. 44.62 Isle Fireman’s Relief 23,652.00 Federated Coops Inc. 1,256.82 USA Bluebook 346.68 Wayne’s Sanitation 150.70 Mille Lacs BP, LLP 109.97 Watson Company 500.21 Isle Super Valu 159.61 Isle Hardware Hank 45.57 Mille Lacs County Sheriff 1,900.00 McDonald Distributing 8,851.10 MN Chiefs of Police Assn. 130.00 Minnesota Copy Systems 7,730.32 Minnesota Dept of Health 694.00 McGregor Glass Inc. 929.51 Northern Lights Distr. 646.89 National Environmental 402.19 Quill 294.36 Radiant Systems Inc. 10.00 Rohlfing Inc. 1,153.44 State Chemical Manufact. 420.24 SEH, Inc. 19,112.41 Sweeney, Borer & Sweeney 516.00 Viking Coca Cola Co. 59.45 Fastenal Co. 150.50 Transworld Network, Corp 63.21 Joan Crawford 120.00 Discover 13.29 Heartland Payment Systems 381.33 American Express 5.95 RBS Worldpay 34.99 CTS Holdings, LLC 5.00 MN Dept of Revenue 7,035.62 PERA 2,894.29
Public Works Superintendent, David Sawatzky, reported on Public Works activities for the month of December, which was primarily snow removal. Mr. Sawatzky also reported that he had the railroad lift station repaired.
Police Chief, Mark Reichel, reported on December activities and number of calls. Mr. Reichel informed the City Council that he is still seeking out grants and donations for the department and thanked the Greater Minnesota Credit Union who donated $100.00 and Arlene Harms who donated stuffed animals for the kids.
Liquor Store Manager, Cheryl Miller, summarized her written report and requested Council approval as Liquor Store Manager, now that she has completed her six-month probationary period. With no discussion, there was a motion by Doug Rutt, seconded by John Lind, to approve Cheryl Miller for the full-time position of Liquor Store Manager now that she has completed her probationary period. All in favor. None opposed. Carried.
Planning & Zoning Commission Chairman, Gary Bell, presented for Council consideration two interim permits-One submitted by Kevin & Brenda Raiche at 745 Scenic Avenue N. and the other submitted by Dennis & Nancy Freindt at 780 Main Street W. Both applicants are seeking approval to place travel trailers on their property temporarily until a permanent structure can be built. The Planning & Zoning Commission is recommending approval with conditions. Council discussed these permits and conditions proposed and took action with a motion by Doug Rutt, seconded by John Lind to approve interim permits for 1 year for Raiche and Freindt with attached conditions as follows: 1. Must connect to city water and sewer systems, 2. Must have electrical hookup, 3. Permit will expire in one (1) year, 4. Permittees must reapply annually, 5. Permittee is allowed only one trailer per property, 6. Permittee will only have water and sewer service available between April and November, and 7. Permittee will be subject to a late fee of $20.00 per day if permit has expired and trailer has not been removed. All in favor. None opposed. Carried.
Ed Lyback, representing Isle EDA, reported that funding applications have been prepared and submitted for state and federal funding to extend water and sewer service to Isle Industrial Park. Also now that Lowell Hillbrand will no longer be a member of the City Council another member needs to be appointed to the Isle EDA board.
Matt Reid, City Engineer from Short Elliot Hendrickson presented for Council consideration Pay Estimate No. 4 in the amount of $25,040.93 for the 2008 Main Street Improvements Project. With no discussion, there was a motion by Russ Jackson, seconded by Wendy Reamer, to approve Pay Estimate No. 4 in the amount of $25,040.93. All in favor. None opposed. Carried.
Mr. Reid also updated the City Council on proposed plans for replacement of the Malone Island Bridge. Following a brief discussion, the Council agreed that Mr. Reid should write a letter to be mailed to the DNR from the City addressing the bridge issue and requesting resolution be considered that was economically feasible for the City.
At this point, Mr. Reid presented for approval an engineering agreement in the amount of $111,000.00 for design and bidding of the water and sewer extension to Isle Industrial Park. With no discussion, there was a motion by Russ Jackson, seconded by Wendy Reamer, to approve the Engineering Agreement with Short Elliot Hendrickson, Inc. in the amount of $111,000.00 for design and bidding of the water and sewer extension to Isle Industrial Park, contingent on receipt of state and federal funding participation. All in favor. None opposed. Carried.
Council continued with discussion about whether or not to increase water and sewer rates. Clerk Sawatzky presented information from a worksheet on Minnesota Rural Water’s website for rate determination that indicated an increase of at least $3.00 was needed to support the budget for water. Council also discussed the reserve in the water department fund and Superintendent Sawatzky requested that the reserve remain in tact. This was followed with a motion by John Lind, seconded by Wendy Reamer, to table any adjustments to the water and sewer rates until the next meeting. All in favor. None opposed. Carried.
Next Council reviewed the Salary Resolution and there was a motion by Russ Jackson, seconded by Wendy Reamer, to table any action in relation to the Salary Resolution until the next meeting also. All in favor. None opposed. Carried.
Council reviewed appointments/designations proposed for 2009 and with no discussion, there was a motion by Russ Jackson, seconded by John Lind, and approved unanimously to designate and/or appoint the following for 2009:
Official Newspaper: Mille Lacs Messenger Auditors: LarsonAllen Official Depositories: First National Bank of Milaca, Greater Minnesota Credit Union and Northland Securities. Vice Mayor: Russ Jackson
Mayor Schultz requested the Council table appointment of the engineers and attorneys until the next Regular Meeting of the City Council
Mayor Schultz then presented the following Council/City Department assignments for 2009:
Fire Department: Reamer/Rutt Police Department: Lind/Schultz Liquor Store: Schultz/Jackson Zoning: Jackson/Schultz Parks: Reamer/Rutt Public Works: Reamer/Lind Cemetery: Schultz/Lind Administrative & Personnel: Jackson/Reamer Business Development: Rutt/Jackson
With no discussion, there was a motion by John Lind, seconded by Russ Jackson, to accept Council assignments for 2009. All in favor. None opposed. Carried.
Resolution No. 01-13-09A; Resolution Setting Hearing On Vacation was introduced and reviewed by the Council. With no discussion, there was a motion by Doug Rutt, seconded by Wendy Reamer, to adopt Resolution No. 01-13-09A; Resolution Setting Hearing On Vacation. All in favor. None opposed. Carried.
With no further business offered for discussion or action, there was a motion by Doug Rutt, seconded by John Lind, that the meeting be adjourned at 8:32 p.m. All in favor. None opposed.
Carried.
_________________________ ___________________________ Rodney L. Schultz, Mayor LuAnn Sawatzky, Clerk-Treasurer
